ZCAP ZION STATION COMMUNITY ADVISORY PANEL
MINUTES OF THE MEETING HELD ON JUNE 27, 2011 AT ZION STATION
Members Present: Brent Paxton, Chairperson; Rep. JoAnn Osmond, Deputy Chairperson; Joel Brumlik; Craig Dyke; Cynthia Johnson; John Lewis; Audrey Liddle; Craig Mason; Kent McKenzie; Doug Ower; Linda Sittig; Patrick Thurman
Special Guest: State Senator Suzi Schmidt
Item 1: Call to Order
The Chairperson called the meeting to order at 8:00 pm.
Item 2: Charter
The Panel reviewed the draft Charter of the ZCAP. The Chairperson suggested that it might be prudent to have a time limit on the public comment period at the ZCAP meetings. Ms. Sittig motioned that Section F.4. of the Charter be changed so that the public comment period will be limited to three minutes per person and this was seconded by Ms. Johnson. Ms. Liddle motioned to adopt the Charter as amended, seconded by Rep. Osmond and this was carried unanimously by the Panel.
Item 3: Appointment of Secretary
John Lewis offered to serve as Secretary of the ZCAP. His appointment was proposed by Ms. Liddle and seconded by Rep. Osmond. The Panel unanimously approved.
At the request of the Panel, ZionSolutions agreed to provide a Minutes Recorder at meetings.
Item 4: Future Agenda Items
The Chairperson asked if Panel members had topics that they would like to hear about from ZionSolutions at future meetings. Rep. Osmond indicated that she would be interested to have an in-depth briefing on the decommissioning trust fund, including its history. Joel Brumlik requested a list of community donations made by ZionSolutions. Mr. Dyke said he would like to learn about the transportation of low-level waste, particularly from a safety standpoint. Mr. Ower expressed interest in a briefing on the dry cask fuel storage facility. Ms. Sittig said she would like to hear about emergency preparedness and any emergency evacuation procedures.
Mr. Daly, General Manager of ZionSolutions, noted that there is no emergency planning zone for Zion because there is no accident scenario that could affect the public.
It was noted that contamination control, radiation protection and emergency preparedness were good subjects for future meetings.
Mr. Daly provided Panel members with a list of topical items that they could consider for future meetings. It was decided that at the next meeting there will be a formal presentation on the decommissioning trust fund; an update on activities since the last meeting; a safety status; and one other major topic. The Chairperson asked that Panel members inform him if they receive enquiries on particular subjects from the public. He also noted that the Panel should be provided with copies of presentations made by management.
Item 5: Future Meetings Schedule
The Panel agreed with Mr. Daly’s suggestion that meetings be held on a quarterly basis, at least at the outset of the Community Advisory Panel. Members said that the last Monday of the month at 6:00 pm would be the most convenient time. The venue for the first meeting would be at the Market Square Hotel in Zion and ZionSolutions would make the logistical arrangements, including a light meal for the Panel beforehand. It was felt that length of the meetings would be between one-and-a-half hours and two hours.
Item 6: Any Other Business
In response to a query from Ms. Johnson, the Chairperson agreed that any press enquiries about the ZCAP could be directed to him. The members would email other Panel members with details of any public enquiries.
The Panel accepted Mr. Daly’s offer to add them to the distribution list for the internal ZionSolutions weekly newsletter. Mr. Daly said he would also put the Chairperson on the distribution list for all Zion Station related NRC documents. In that regard, Mr. Daly said that if the Panel would like the NRC to give a presentation at a future meeting he would be glad to make the request.
It was agreed that when advertizing meetings, the agenda of the meeting would also be provided.
Item 7: Adjournment
The Chairperson adjourned the meeting at 8:40 pm.